Legal FAQs / How It Works

Online Legal Transcription Process - Transcription Outsourcing, LLCTranscription Outsourcing, LLC’s Online Legal Transcription Process:

Step 1:  Submission and Retrieval Procedures 
Our online legal transcription services start with submitting your audio files. Dictations can be recorded on a digital voice recorder, through our toll-free phone number, or through our free iPhone app, and are then uploaded via the internet onto our secured FTP server. Files can also be mailed to us or dropped off at our Denver, Colorado office (please call 720-287-3710 to coordinate drop-off).

Step 2:  Transcription 
Your audio files are assigned to a transcriptionist dedicated to handle specific online legal transcription accounts. The files are transcribed and can be put into any customized template you require, or put onto our standard legal template.

Step 3:  Quality Assurance 
Our Quality Assurance Editors proofread your transcribed report to make sure the correct formatting is in place and to check for any errors.  This enables us to maintain an accuracy level of 99 percent and above at all times.

Step 4:  Delivery of Reports 
Completed reports are either uploaded back onto our secure online platform or emailed directly back to you for quick access, review and printing.  We can also print, bind and mail (deliver) your documents if needed.  Additional fees will be required for hard copy delivery, usually nothing more than postage and costs for paper and binding.

Step 5:  Archival 
Once a user is finished with a completed report, they can move it to our online legal transcription service archive system.   The system is fault-tolerant with redundant backups, and is designed so authorized users can pull the original audio or completed reports from the archive at any time, for any reason.


Online Legal Transcription Service FAQs

How much do your online legal transcription services cost? 
Our costs vary based on a few factors.  Including the audio quality, number of speakers, turnaround time requested, verbatim/non-verbatim requests, etc.  Please see our pricing page for more information about our online legal transcription, or call our Denver, Colorado office at (720) 287-3710 for a personalized price quote.  Don’t forget to ask about our free trial for new clients.

How are the dictations submitted? 
Dictations may be submitted by using our toll-free phone number, our free iPhone app or by uploading your digital audio or video files to our secure online legal transcription services platform.  We also accept files by mail or dropped off at our office – please call to coordinate delivery.

What if I have a document that needs to be typed, not an audio file?
We do offer document-to-document transcription services as well.  Documents can be sent to our office by fax, email, or mail, or can be dropped off during business hours.  Please call to arrange delivery.

How is the dictation processed? 
As soon as we receive your dictation, our experienced transcriptionists will complete the file using any provided templates and samples.  The transcript is edited for quality by our Quality Assurance Editors, then uploaded to our online legal transcription platform for your retrieval or emailed back to you.

How do I retrieve my dictations? 
We can return your completed dictations through our secure online platform, email them back to you, or mail you a hard copy. Most users opt for digital delivery because it speeds up processing time.

Can I choose when I get my transcriptions back? 
Transcription Outsourcing, LLC can accommodate almost any turnaround time request. We also offer a variety of standard turnaround time options – 24 and 48 hours, 3 – 5 business days, or 7 – 10 business days.  We also offer same day services, but those requests must be called in to make sure we can accommodate you.

How secure are my audio files and completed transcripts? 
All interactions between your computer and our online file-sharing system are highly secure and protected by our secure FTP and 128 SSL File Encryption security systems.  Our secure software and transmission protocols also include network redundancy, VPN implementation, and a secure firewall. If you opt for email retrieval, we can password protect your files in Word, Excel or PDF documents.

How is your customer service? 
Don’t take it from us, ask our customers!  References are always available upon request.

But if you must ask – we pride ourselves on our excellent customer service and support, and are willing to go the extra mile to make our clients happy.

How does the free trial period work? 
Transcription Outsourcing, LLC’s no-risk free trial gives you 100 minutes of free audio processing with no strings attached. During this trial period we will provide you with full online legal transcription services, including unlimited user accounts, a dedicated account manager, use and/or creation of templates and full online platform access. By the end of your free trial, we are confident that you’ll be completely satisfied and continue to utilize Transcription Outsourcing, LLC for all your online legal transcription service needs.