What are Medical Transcription Services?

elizabeth   |   Jun 16, 2011

What are Medical Transcription Services?Medical Transcription Services include the act of transcribing medical reports that are dictated by physicians, nurses and other healthcare practitioners.  Dictations are voice files typically called in over the telephone or uploaded digitally via the Internet and now through smart phone apps.

With today’s technology, there are numerous electronic devices that are used to record audio files such as a digital handheld recorder, iPhone App, or toll free call in voice servers.  The provider then dictates office visits, emergency room visits, diagnostic imaging studies, operations, chart reviews, and final summaries and uploads them to a transcriptionist who then types them.

Physicians, nurses, or other healthcare providers dictate a note in digital audio format to keep track of a patient’s health, history and care.  Dictations are then transcribed into a word document by medical transcriptionists and sent back to the physician electronically.  Physicians will approve or make changes to their medical transcriptions before saving and storing to a patient’s medical record.  Cardiologists, Pathologists, Radiologists, Surgeons, and a host of other medical specialists must all coordinate their efforts to ensure that patient care is adequate and appropriate.  Traditionally, professionally skilled medical transcriptionists working in the medical records department of a hospital accomplishes the transcribing of medical reports.  However, medical transcription has changed over the years.  Instead of an assortment of handwritten notes for the record, the approach has gone digital and healthcare organizations are shifting to electronic format.  These patient reports are safely stored in the electronic database and are available for immediate access and retrieval anytime by permitted and affiliated healthcare personnel.

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Today, many electronic health record systems have built-in voice recognition and dictation storage that can be adapted to many models of transcribing, including outsourcing or in-house solutions.  But still time and experience have shown that online traditional medical transcription is still the most affordable and accurate, time saving solution.  This holds true because physicians do not have the time to spend countless hours revising their notes.  Most online medical transcription services companies have a methodology or process in place to perform the steps necessary to complete work successfully.  The process for example may include these steps: submission and retrieval, transcribing, quality assurance, report delivery and file storage and archival.  Turn-around time (TAT) is defined as the time it takes to receive finished reports after submission of dictation files.  For medical transcription services, TAT can vary from 2, 4, 8, 12, 24 or 48 hours where standard TAT is typically 12 to 24 hours.  Should a physician need a report sooner than the regular TAT it is termed STAT, another term used to imply urgent or rush delivery.

Medical transcriptionist’s convert dictated audio files to transcribed medical transcription reports.  They not only transcribe voice files, but they also edit and properly format reports and then safely return them in either printed or electronic format for physician review and sign off or to make updates if necessary.  Medical transcriptionists are skilled in medical terminology and act in compliance with Health Insurance Portability and Accountability Act (HIPAA) requirements.  Medical transcription is performed in many various ways. It can be performed by in-house transcriptionists who are employees at a hospital or contractor who work from home.  There are several certification classes and online training available for candidates interested in pursuing a career as a medical transcriptionist.  The outlook looks good and the employment of medical transcriptionists is projected to grow by 11% from 2008 to 2018 in the US.

Medical Transcription Services Specialty Areas

  • Adolescente Medicine
  • Allergy Immunology
  • Anesthesiology Reports
  • Cardiology Reports
  • Cardiology Transcription
  • Chart Notes
  • Clinical Note
  • Clinical Summary
  • Colon and Rectal Reports
  • Cytopathology Reports
  • Dental Transcription
  • Dentistry Reports
  • Dermatology Reports
  • Dermatology Transcription
  • Discharge Summary
  • Doctor Note Transcription
  • Electrophysiology Reports
  • Emergency Room
  • Endocrinology
  • ENT Reports
  • Family Practice transcription services
  • Geriatrics Reports
  • Group Practices
  • Gynecology Transcription
  • H & P Notes
  • Hematology Reports
  • Hepatology Transcription Service
  • HL – 7
  • Infectious Disease Reports
  • Internal Medicine
  • Medical Reports
  • Neurology Transcription
  • Obstetrics and Gynecology Reports
  • Ophthalmology Transcription
  • Oncology Reports
  • Orthopedic Transcription
  • Orthopedics Transcription
  • Pathology Transcription
  • Patient Chart Transcription
  • Pediatric Transcription
  • Podiatry Transcription
  • Progress Notes
  • Psychiatry Transcription
  • Psychology Transcription
  • Pulmonary Transcription
  • Radiology Reports
  • Radiology Transcription
  • Surgery Notes transcription

Transcription Outsourcing, LLC is a Denver, Colorado-based medical transcription company that provides fast, accurate and reliable medical transcription services for hospitals, clinics, facilities and individual practices of all sizes. Call 720.287.3710 (855.287.3710 toll free) today for a free quote, and ask about our free five-day trail. Visit our website for more information about our medical transcription services.


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Transcription Outsourcing, LLC is a Denver, Colorado-based online transcription services company. We provide fast, accurate and reliable transcription services for individuals, offices, departments and agencies of all sizes.